Roles and expectations

The scope of each COVID-19 vaccination event can vary, depending on many factors such as size of space and amount of available supplies. The VCU Vaccine Corps aims to have a ready team of volunteers no matter the scope.

Available roles and required training

Please complete all requisite training for the role you are sign up prior to signing up for any event. Keep in mind that each event is unique and may offer slight variations on the roles listed below. Check individual events for details.



All vaccinator roles are limited to:

  • students in good standing currently in a professional program that administers medications: medicine (MD), nursing (BSN, RN-BSN, MSN, DNP, etc.), pharmacy (PharmD), dentistry (DDS, DH), nuclear medicine, nurse anesthesia AND have completed the Vaccine Administration Training and IM Injection Training; or

  • licensed practitioners or clinical faculty (MD, DO, RN, NP, CNA, DDS, RDH, PharmD, etc.) currently working at VCU Health who are not vaccine na├»ve AND have completed the Vaccine Refresher Training; or

  • current non-clinical VCU students, staff, or faculty who are also currently registered EMS providers in Virginia WITH the Vaccine Administration Training and IM Injection Training. Not all events accept EMS providers as vaccinators. Check individual events for details.

Faculty Preceptor/Vaccinator

Faculty Preceptor/Vaccinator (clinical): Responsible for administering vaccines and overseeing trained student vaccinators. Point of contact with on-site medical direction. Must be clinical faculty or a licensed practitioner. Must be trained as a vaccinator, as indicated above.

Draw Up

Draw Up (clinical): Responsible for preparing and drawing up vaccines. Must have completed required vaccinator training and be a licensed practitioner or trained student from Dentistry, Medicine, Nursing, Pharmacy, Nuclear Med or Nurse Anesthesia with IM injection training. Some events require draw up to be from certain professions. Check individual events for details.

Registrar - check-in or check-out

Registrar (non-clinical): Responsible for documenting patient encounters in clinic system. May also be responsible for screening patients, or maintaining the flow of patients through the clinic to the observation area. HIPAA training required. Most likely will require PrepMod training as well. Check indivisual events for details.


Greeter (non-clinical): Responsible for asking screening questions; taking the patients' temperatures; ensuring patient use hand sanitizer; and checking patients for mobility assistance. HIPAA training required. Some events may request specialized language interpration skills (e.g.: Spanish). 


Scheduler (non-clinical): Responsible for contacting, screening, and registering patients for their COVID-19 vaccine. The Scheduler accurately obtains required information for the PrepMod vaccine system, including eligibility requirements, health screening questions, demographics, and general registration information. This position also provides courteous and efficient services to patients and accurately documents/verifies patient registration information in a professional and timely manner. PrepMod and HIPAA training are required.


Runner (non-clinical): Responsible for stocking the vaccination stations with drawn vaccines and other necessary supplies; assist with other supply and customer service issues as necessary; and be ready to assist in other non-clinical roles as needed. HIPAA training required.

Traffic Controller/Floater

Traffic Controller/Floater (non-clinical): Responsible for the flow of patients through the clinic including knowing vaccine room/station availability within the clinic. Should be prepared to help in other roles. HIPAA training is required.

Observer/Flow Coordinator

Observer/Flow Coordinator (non-clinical): Responsible for observing patients for 15 to 30 minutes post-vaccination and assist with post-vaccination flow. HIPAA training is required.

Due to the unpredictable nature of pandemic logistics, we cannot list every signle role offered.  Additional roles may appear in individual events, such as interpreter, outdoor naviagator, escort, scribes, or mobility team (assisting clients who mobility challenges throughout venues). 

 General expectations

  • Plan to arrive prior to the start of your shift. 
    • If you are unfamiliar with the event location, please allow extra travel time.
    • The amount of time will vary depending on the needs of a particular event and venue. All volunteers should plan to arrive prior to your shift start for check-in, day-of briefing and day-of communications. Information will be provided by the event coordinator.
  • Items to bring/wear:
    • Wear your VCU or VCU Health ID badge prominently and visibly at all times.
    • Mask. Additional PPE will be provided as needed.
    • Wear cinic-appropriate attire such as long pants/dress/skirt; and closed toe shoes. This is what is expected and safest for you. Scrubs are acceptable. We encourage you to represent VCU and your program.
  • Plan to be well nourished and hydrated prior to events. Many events do not allow food or water in the facility. Some events may provide meals. Again, check individual events listing.
  • Use your VCU or VCU Health email only when signing up
    • The events will contact you at the email or phone number you included in your sign-up profile with additional information and expectations specific to your shift.


Safety is critical to our volunteers, our patients, and the communities we serve. Pharmacy techs, medical assistants, care partners, and students from any pre-health, pre-clinical, kinesiology, or HPEX of any concentration are not eligible for the vaccinator role with VCU Vaccine Corps.

The Vaccine Corps will cross-check all of those who sign up for completion of required training, profession or program affiliation, attestations/acknowledgements, and if applicable, academic status. In addition The Vaccine Corps will confirm IM injection competency for all vaccinators.